Sample Report for Demonstration
This is a comprehensive example of a Fair Let Inventory Check-Out report. Real reports include actual property photographs with timestamps, GPS verification, and digital signatures.
Fair Let Inventory
Property Evidence Report
FLI-2025-001234
Check-Out Inventory & Schedule of Condition
Flat 23, Victoria Mansions
45 High Street, London SW1A 2AA
Prepared by
Robert Thompson FAIIC
Fellow - Association of Independent Inventory Clerks
ID: AIIC-2847
Report Generated
6th December 2025, 15:42:18 GMT
Table of Contents
Property & Tenancy Details
Property Information
45 High Street
London SW1A 2AA
Tenancy Information
Landlord
Tenant
Inspection Details
Inspector
Name: Robert Thompson FAIIC
Company: Fair Let Inventory
Credentials: Fellow - Association of Independent Inventory Clerks
ID Number: AIIC-2847
Inspection
Type: Check-Out
Date: 31st December 2024
Time: 14:15 - 16:45
Duration: 2 hours 30 minutes
Weather: Clear, 8°C
Verification
51.501476, -0.140634
Accuracy: ±3 metres
a3f2b8c9d4e5f6a7b8c9d0e1f2a3b4c5...
SHA-256 Verified
iPhone 15 Pro
In-App Capture Only
Persons Present
Meter Readings
Electricity
Smart Meter
Photo: MTR-001
Gas
Standard
Photo: MTR-002
Water
Metered Supply
Photo: MTR-003
Keys Schedule
| Key Type | Qty | Description | Condition |
|---|---|---|---|
| Front Door (Yale) | 2 | Silver | Good |
| Front Door (Mortice) | 2 | Gold brass | Good |
| Communal Entrance | 2 | Silver fob | Good |
| Window Keys | 4 | White UPVC | Good |
| Mailbox | 1 | Small silver | Good |
| Total Keys | 11 | ||
Room-by-Room Inventory & Comparison
Ceiling
Fair Wear & TearCHECK-IN (1st January 2024)
White emulsion, no marks, central pendant fitting
CHECK-OUT (31st December 2024)
White emulsion, slight yellowing near window
Walls
Tenant ResponsibilityCHECK-IN (1st January 2024)
Feature wall grey, others white. Freshly painted
CHECK-OUT (31st December 2024)
Small nail holes x3 from pictures. Light marks behind sofa area
Estimated Cost
Fill and touch-up paint
Flooring - Carpet
MixedCHECK-IN (1st January 2024)
Grey twist pile carpet, newly fitted
CHECK-OUT (31st December 2024)
Wear pattern at entrance. Stain 10cm diameter near window
Estimated Cost
Professional carpet clean required
Window
No ChangeCHECK-IN (1st January 2024)
UPVC double glazed, tilt and turn. Working locks
CHECK-OUT (31st December 2024)
Good working order, clean
Curtains
CleaningCHECK-IN (1st January 2024)
Grey thermal blackout curtains, chrome pole
CHECK-OUT (31st December 2024)
Good condition, minor dust
Radiator
No ChangeCHECK-IN (1st January 2024)
Double panel, white, TRV fitted
CHECK-OUT (31st December 2024)
Working order, no damage
Electrical Sockets
No ChangeCHECK-IN (1st January 2024)
4x double sockets, white, working
CHECK-OUT (31st December 2024)
All working, clean
Light Fitting
Tenant ResponsibilityCHECK-IN (1st January 2024)
Modern pendant, frosted glass shade
CHECK-OUT (31st December 2024)
Working, bulb requires replacement
Estimated Cost
LED bulb replacement
AI Condition Analysis Report
Fair Let Inventory AI
Automated Condition Analysis
Model: GPT-4o Vision v2.1
Analysis Time: 4.2 seconds
7.8
Overall Score
out of 10
7.5
Cleanliness
out of 10
8.2
Maintenance
out of 10
Based on analysis of 87 photographs
Issues Identified
Professional carpet clean required for stain removal
Fill nail holes and touch-up paint
Professional hob clean - burnt residue
Filter clean/replacement
LED bulb replacement
Fair Wear & Tear (No Deduction)
Deposit Deduction Recommendation
Total Recommended Deductions
Subject to agreement between parties
£165 - £243
of £1,900 deposit
This AI analysis is provided as a guide only. Final decisions should be agreed between all parties or determined by the deposit scheme's adjudication process.
Declarations & Signatures
Inspector Declaration
I confirm that this inventory and schedule of condition has been prepared with reasonable skill and care. The photographs and descriptions accurately represent the condition of the property at the time of inspection.
Inspector Name
Robert Thompson FAIIC
Credentials
Fellow - Association of Independent Inventory Clerks
Digital signature placeholder
Date: 31st December 2024
Landlord Acknowledgement
I have received and reviewed this inventory report.
Signature
Mrs Sarah Johnson
Date: _______________
Tenant Acknowledgement
I have received and reviewed this inventory report.
Signature
Mr John Smith
Date: _______________
Verification & Compliance
Report ID
FLI-2025-001234
Verification URL
verify.fairletinventory.co.uk/FLI-2025-001234
All photographs in this report are:
Compliance: This report has been prepared in accordance with TDS, DPS, and MyDeposits evidence requirements, AIIC (Association of Independent Inventory Clerks) best practice, and APIP (Association of Professional Inventory Providers) standards.
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